The fiscal year is quickly drawing to a close. Please see UGA Foundation’s year-end schedule below.
To reiterate that credit card payments successfully charged online by a donor by 11:59 PM on June 30 will be counted in FY17. Credit card payments to be charged by Gift Accounting should be delivered to Milledge Center by noon on June 30.
Cash or check contributions postmarked on or before June 30 will be processed in FY17 if they are delivered to Milledge Center by noon on Wednesday, July 5, 2017.
Please take a moment to review our fiscal year-end processing deadlines and share with appropriate staff.
Following is the schedule for fiscal year-end close:
Friday, June 9
FY17 Post Award (C&G) amendments must be received by UGAF Expenditure Control no later than 12 p.m. Any amendments received after this date will be entered for FY18.
Friday, June 23
Deadline for UGAF check requests and journal vouchers that need to post in FY17. Requests received after this date will be recorded in FY18.
*This includes check requests submitted via UGAF web form which will need completed unit approvals by this date.
Friday, June 30
Credit card contributions (gift revenue) for FY17 must be received by Gift Accounting no later than 12 p.m. (noon). These must be charged before close of business by Foundation staff. NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu.
Wednesday, July 5
Gifts, other income, and signed pledge commitments for FY17 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts and pledge commitments must be postmarked on or before June 30, 2017, to be included in FY17.
Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the check request form with the invoice to follow. NOTE: For all outstanding FY17 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via UGAF web form.
We will begin processing FY2018 check requests including scholarships and Post Award (C&G) amendments.
We will begin processing FY2018 journal entry requests.
Monday, July 10
Gift Accounting will begin posting FY18 revenue in GAIL.
Thursday, August 3
July 31, 2017, reports will be available through the ONESolution system.
FY2017 reports will be available through the ONESolution system. Please note that information in those reports will be subject to audit adjustments.
For questions regarding gift processing, please contact Gift Accounting at 706-542-8160.
For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at 706-542-6677.