Alumni Relations

Effective Date: 07/01/2009
Last Updated: 12/07/2009

The Office of Alumni Relations connects alumni back to UGA and to one another.  Most events and programs occur under the name of the UGA Alumni Association, the organization which represents all graduates.  Its mission is to proudly support the academic excellence, best interests and traditions of Georgia's flagship University and its alumni worldwide.

Operations
POLICY: 1
Effective Date:
Last Updated: 12/07/2009

The staff in operations organize and manage the finances and most of the programming of Alumni Relations.  This includes the departments of customer service, regional programs, multicultural programs, Athens programs, events, alumni tours, and the business manager.

 

Customer Service
POLICY: 1.1
Effective Date:
Last Updated: 12/07/2009

 

The department of customer service manages the relationships between UGA alumni, the Association and the University, its schools and colleges, UGA alumni and friends, and visitors and callers to the Office of Alumni Relations.

In addition to providing administrative assistance for the office and the Association, the department of customer service is also responsible for the following programs:

UGARA

The Office of Alumni Relations provides administrative support to the UGA Retirees Association.

Online Community

The Office of Alumni Relations assists in the administration of the UGA Online Community.

Facilitate Campus Support Fund & AE Advisory Committee

Student organizations or UGA schools and colleges may request funding from the Alumni Association for events and financial needs by making application for Campus Support Funds.  The application is available online under "About Us."  Once the application is received, the request is reviewed by the Alumni Employees Advisory Committee.  The committee makes a recommendation and the award is finalized by the executive director or associate executive director.  The UGA entity is notified as to the amount of the award.

Event Planning (Founders' Day Lecture, Alumni Employees Breakfast)

Faculty & Staff Authors Reception

Faculty and staff are notified by the newsletter and Columns that the reception will be held on the proposed date and if they authored a book over the last 24 months, they should contact the UGA Bookstore to get their books ordered for the event.  All authors who respond to the Bookstore get a notice/invitation to attend the event.

Student scholar tracking and support

All scholarships provided by the Alumni Association are handled by the office organizing the program.  The Honors Program manages the decision for the CURO Scholar, the Study Abroad program manages the decision for the Study Abroad  Fellow, the Financial Aid Office determines the Alumni Endowed Scholars, so all applications are managed in these offices and requirements are designated by those particular entities.

Monthly School & College reports administration and support

The Office of Alumni Relations sends monthly reports to each school and college letting them know what alums registered for alumni tours during that month, what alums attended Alumni Association events associated with their school/college, news clippings of their alums that month, and what alums participated through regional programs.

Updating alumni perpetual plaques

Perpetual plaques located on the Reception area floor are updated with the appropriate award recipient plate each year or as needed.  

Student worker hiring and supervision

At this time, we hire Federal Work Study Students through the Student Financial Aid Office.  Students make application for these positions through the Student Financial Aid Office.  The Office of Alumni Relations interviews students that have signed up for work study and hiring is determined by the Office of Alumni Relations.

Founders' Day

The UGA Alumni Association and the UGA Emeriti Scholars sponsor the annual Founders' Day Lecture to celebrate the anniversary of the University of Georgia's founding.

Alumni Employees Breakfast

Every Spring, the UGA Alumni Association hosts a breakfast in acknowledgement and honor of UGA alumni who are employees of the University.

Regional Programs
POLICY: 1.2
Effective Date:
Last Updated: 12/07/2009

The department of regional programs supports and manages the volunteers of the Association's chapters and clubs, operates Alumni Tours, hosts the annual Alumni Leadership Assembly, and provides administrative support for SoloSeniors.

Manage all Chapter and Clubs

The Office of Alumni Relations supports UGA Alumni Association chapters and clubs nation- and worldwide.  A chapter is defined as a group consisting of more than 1,000 members.  A club is defined as a group consisting of less than 1,000 members.  Chapters and clubs are established in areas that have been identified as vital and in areas where graduates have requested to have an organization.  Chapters and clubs conduct several events year-round, including game-watching parties, service projects, and Bulldogs After Hours social gatherings.  Regional programs keep close communication with all of the chapter or club presidents via email and phone calls, help plan/market/promote their events, see that any assistance they need is provided, conduct ongoing market research regarding regional areas, and provide demographic information to chapter and club presidents. Each chapter and club is given "Standards of Excellence", a guideline for success.  A recognition program is in place for the chapters and clubs, including Volunteer of the Year, Chapter and Club of the Year.

Alumni Leadership Assembly

Every year, chapter and club leaders are invited back to campus for leadership training and networking activities.  This weekend provides any chapter/club leaders who are able to come with a look at event ideas for their areas, what is new in Athens and at UGA, tours of new buildings, and anything else that might be beneficial to regional programs.

SoloSeniors

SoloSeniors was created to foster interaction and networking among mature single professionals. The group is made up of unmarried men and women at least 50 years of age who are members of the UGA Alumni Association.  Each year a "Aging Successfully" conference is held in Athens for SoloSeniors.

Dawgs Feeding Dogs

The Dawgs Feeding Dogs campaign is an annual chapter community service project to collect and donate pet food to no-kill shelters.

Paws Across America

Paws Across America is the annual day of service for chapters and clubs.  Most groups volunteer with local Habitat for Humanity affiliates, though any community service project is encouraged.

Multicultural Programs
POLICY: 1.3
Effective Date:
Last Updated: 12/07/2009

Multicultural Programs was developed in 2005 to provide minority alumni opportunities to be involved and stay connected with the Association and University while networking with and enjoying fellow UGA alumni and friends. The program focuses on outreach to minority and under-represented groups, including African American, Hispanic/Latino, Asian and bi-racial alumni through specially designed, culturally sensitive events.  Multicultural programs partners with campus departments on events and programs to appeal to multicultural alumni.  A steering committee or advisory group with a membership reflecting the cultural and ethnic diversity of the University's alumni base is monitored under multicultural programs.

Multicultural Events

T.G.I.F. Mixer, Game Watching Party, Georgia Auburn Mixer, Multicultural Homecoming Tailgate, Multicultural Alumni Conference, Multicultural Gamewatching Party, Hangin with the Hoop Dogs.

Student Program

Multicultural Leadership Reception - Reception for student leaders of multicultural alumni on campus at the Wray-Nicholson House

Admissions

Multicultural Programs also works with minority alumni to assist the University with student recruitment.

Events
POLICY: 1.4
Effective Date:
Last Updated: 12/07/2009

There are many annual events to keep alumni active and engaged with their fellow UGA alumni and friends. 

Bulldog Breakfast Club 

The Bulldog Breakfast Club offers alumni a comfortable, relaxed forum in which to exchange ideas, discuss topics of interest and network with distinguished UGA leaders, alumni and friends.  Seating will be limited to 10 alumni per session and guests are encouraged to bring business cards.  Hosts for BBC are UGA faculty/staff or members of the Athens community.

Homecoming BBQ

The homecoming BBQ is held at the Alumni Associations Historic Wray-Nicholson house the Friday evening, before the homecoming game.  Enjoy good BBQ, live music, fun and games for the kids and special appearances.

UGA Alumni Awards Luncheon

The UGA Alumni Association annually recognizes distinguished alumni who have demonstrated outstanding loyalty and service to the University of Georgia.

Educator Appreciation Series

The UGA Alumni Association visits schools in the Athens and surrounding area to recognize UGA Alumni who are working in education to show gratitude for the contributions they make as educators and as members of the alumni family.  Schools that are interested in the Alumni Association visiting can email the Association event planner, they will need to provide us with email address, the number of graduates at the school, and a date and time they would like us to come.

Dawg Trot 5k Run/Walk

Every March, the UGA Alumni Association sponsors Dawg Trot Run/Walk 5k.  UGA Faculty, Staff, Students, Alumni and Friends are encouraged to participate in this event.  Awards are given to participants with the fastest times in several categories.

Alumni Night at the Bookstore

The UGA Alumni Association and the University Bookstore sponsor Alumni Night at the Bookstore. During this event alumni will receive exlusive access to the bookstore for an evening. 

Alumni Gatherings

These are free networking events for UGA Alumni and students at a local restaurant with complimentary Hors d'oeuvres.  Attendees are encouraged to bring business cards to exchange.

Alumni block seating

We offer special group seating for UGA alumni to various sporting events throughout the year. 

UGA Alumni Family Day at Zoo Atlanta

UGA Faculty/Staff, students, alumni and friends will receive discounted pricing for this event.  Special animal encounters and keeper talks are included.

New Hire Welcome packets

Names of newly hired faculty/staff members are obtained from Human Resources on a quarterly basis and welcome packets that are prepared and sent via campus mail. 

Event Registration through Harris

All events are set up in in the online community so that registering for events can be done via Web.

Surveys/Polls

Surveys and polls are set up after events so that we can gather feedback on each event.

Board of Directors and Executive Committee
POLICY: 1.5
Effective Date:
Last Updated: 12/07/2009

The Board of Directors serves in an advisory capacity to the Association's Executive Committee. These alumni work to promote, support and advance the programs and services provided by the Association to the UGA community.  The group meets three times a year. 

Alumni Tours
POLICY: 1.6
Effective Date:
Last Updated: 12/07/2009

Alumni Relations works with travel vendors to develop a comprehensive calendar of travel opportunities and then market the trips in a variety of ways including an annual catalog and the website.  Each year a travel preview is held in Atlanta and in Athens to showcase the various trips.  Seniors at the University are offered a Senior Trip to Europe through this program.

                        

Student Programs and Atlanta Programs
POLICY: 2
Effective Date:
Last Updated: 12/07/2009

The UGA Alumni Association offers focused programming for current students and alumni in the Atlanta area.

 

Student Programs
POLICY: 2.1
Effective Date:
Last Updated: 12/07/2009

Student Programs

Student Programs was put in place to engage current UGA students in the activities, programs and events of the UGA Alumni Association.

Student Alumni Association

Students are encouraged to make a minimum gift of $20 to the Georgia Fund during their freshman, sophomore, and junior year and a contribution to Senior Signature during their senior year.  Students making academic contributions in any given year are considered to be part of the Student Alumni Association.

Programs

SAA has provided programming for students to help them adjust to college life away from home in a Relocation Seminar and programming to teach students how to network through Networking Works.

Events

Welcome Back Party

Dinner with a Dozen Dawgs - hosted by an alum, free for students.

Ring Week

Ring Ceremony

Wear your shirt day - member recognition.  Students who wear their SAA shirts receive a gift.

Beat T-shirt giveaways

100 Days Event - Partnership with Senior Signature counting down to May graduation.

Got Finals - Last day of class during Fall and Spring Semester. Students receive free massages, coffee and Breakfast.

Marketing

The SAA uses Facebook, banners, the Student Alumni Council, student organization visits, Red and Black Ads, tabling and t-shirt days to market the Student Alumni Association. 

Communication

Monthly SAA newsletter created by Secretary of the Student Alumni Council, Listserv communication as well as Facebook.

G-Book

An old tradition, the newly resurrected G Book includes tradition of the Univeristy of Georgia and its students.

Student Alumni Council

The Student Alumni Council is a 28 member student leadership group that oversees and implements SAA programs and events, and participates in Alumni Association events.  Open enrollment is held every March for current SAA members.  The Application is available online during this month and applicants must submit a resume, give references and answer questions during an interview.  The interview is given by a panel of returning members of SAC.  The SAC panel meets to select new members with the help of the Student Programs' Graduate Assistant and Staff Advisor. A mandatory new member orientation is held the Thursday before the SAC retreat.  A mandatory SAC Retreat is held over a weekend at the end of August for all SAC members and provides a learning opportunity and bonding/social activities.  Monthly meetings are held as well as bonding activities throughout the year.  CASE ASAP conference is held yearly and SAC members are encouraged to participate.

Executive Committee

A President, Vice President and secretary are elected from the SAC.

Full Exec Committee

This committee includes the president, vice president, secretary, a SAC Member Chair, Events Committee and a Programs Committee.

Young Alumni Programs

Young Alumni Programs is put in place to engage Young Alumni (ten years out) in activities, programs and events the Metro-Atlanta Area.

Marketing

Facebook, the UGA Alumni Association Enewsletter, UGA Alumni Association Metro Mail, and e-vites are used to communicate events and news to young alumni.

Young Alumni Council

Open enrollment is in November every two years.  The council is in place January after open enrollment.  Selection is made by an internal committee and is based on participation and connection to UGA.  An Events Committee is set up for Quarterly Events like Networking and a Holiday Social.  They also do Community Service Outreach as well as Professional and Leadership Development including the Top 30 under 30.  A Marketing/PR Committee is put in place to market the group, membership and the events.

UGA Official Class Ring Program

The Official Class Ring Program is to engage students in a lifelong relationship as demonstrated through the purchase of their class ring.

Ring Week

Ring week is held every fall and spring semesters.  A table is set up for one week at the bookstore and a second location on campus with Balfour representatives available to assist in the selection and purchase of the official class rings.

Ring Ceremony

The Ring Ceremony is held every spring to present students with their class rings and introduce them to the ring tradition.  Balfour representatives are available for any issues that may arise when receiving the rings.

Atlanta Programs
POLICY: 2.2
Effective Date:
Last Updated: 12/07/2009

Atlanta programs is responsible for designing, implementing, and facilitating a wide variety of programs to establish and build a presence for The University of Georgia Alumni Association among alumni and living and working in the Atlanta area.

Programming

Metro Atlanta Chapters contain several chapters in the Atlanta area which Atlanta Programs helps facilitate events and programming for.

Women of UGA is a growing community of women affiliated with the University of Georgia. The Women of UGA are connected to each other and to the University's schools, colleges, and the UGA Alumni Association by their commitment to and participation in professional development, community service, and personal empowerment.

Corporate Chapters

Admissions events are held in Atlanta and Atlanta Programs works with Admissions to promote the events and help staff them.

Bulldog 100 is a program that will determine and award the 100 fastest growing businesses that are owned or operated by UGA Alumni, each year.  Companies will be rated by "Compounded Annual Growth Rate" of revenues for the last 3 years. All qualified businesses, regardless of location, are welcome to participate.  To be considered in the program, businesses must meet the following requirements:

  • Must have been in business for 5 years or more
  • Have had verifiable revenues of $100,000 or more for the year three years prior to the current year.
  • Must be a former UGA student and own at least 50% of company or be the CEO,
    President or Managing Partner
  • The company must operate in a manner consistent with University of Georgia's
    "Pillars of the Arch" character statement. 

Educator Appreciation Series shows educators that are UGA alumni our appreciation for their dedication to the education of Georgia's children.

Events/Activities

Gamewatchings are events hosted by Metro Chapters, where alumni gather to watch UGA sporting events.

Bulldogs After Business Hours are events hosted by Metro Chapters to gather alumni for social and business networking.

Volunteer events are hosted by Metro Chapters to gather alumni together for community service projects.

Keys to the Dawg House is an event co-hosted with Admissions to educate alumni and potential students about UGA's admissions process.

Corporate Gatherings are events co-hosted with corporate groups to bring alumni together in their place of work for business networking.

Women of UGA Lunch Groups are events hosted by Women of UGA for a dutch-treat lunch, social and business networking.

Women of UGA Networking Events are hosted by Women of UGA for professional and personal growth.

Bulldog Breakfast Clubs are events hosted by Metro Chapters to gather alumni together to learn about an industry or an alum's success.

Forms

Chapter/Club Event Request Form must be filled out completely in order for an event to be registered, and in order for us to properly market the event.  The form is available online at http://ugadog.com/event/.  An Event Evaluation form must be turned in after an event, providing a write up of the event for our records.  We use this form to report chapter activities and to market the chapter on their web site.  A goals and proposed calendar is due at the first of the year, and outlines the chapter's goals and event line-up.  The Officers and Executive Committee Members form shows leadership, along with contact info and is due by August 1.  An Annual Chapter Evaluation form lists the officers, their council members, and includes a general report of the chapter's activities for the year.

Career Center

A Career Consultant is housed in the Atlanta Alumni Center and provides career counseling and related programming.

Drew Charter School Read Alouds

Atlanta Programs works with East Lake Foundation to provide support at the school with greeting volunteers and reading alouds. 

 

Communications
POLICY: 3
Effective Date:
Last Updated: 12/07/2009

The communications department of the Office of Alumni Relations manages the website including an online calendar, two blogs, chapter and club pages, each program page and outside sites such as youtube, itunes, facebook and twitter.  The department is also responsible for drafting letters, press releases, designing ads and projects and guiding the overall marketing and promotion of the Association and its programs.  The communication department can be contacted by email at alumni@uga.edu or by calling 1-800-606-8786.