The University of Georgia Foundation Employee :: Awards :: Expenditure Control :: UGA Foundation



POLICY: 8.9.1
Effective Date: 01/01/2004
Last Updated: 11/19/2013
Policy Owner: Coyle, Cindy

UGA Faculty, Staff, Graduate Students with Assistantships, etc.

Any award payments to University employees that are funded by the Foundation must be made through the University payroll system. Funding for and payment of awards for faculty/staff/graduate students should be requested through the Foundation with the submittal of a check request and an Award Request for UGA Employees form. The check request should be forwarded at least 30 days in advance of the award presentation to the Foundation office for timely processing.

Once each request is approved by the appropriate Vice President and the Foundation, then the Foundation will notify the UGA Payroll Department of the award and the employee will receive the award through UGA Payroll. Each award will be subject to the applicable federal and state taxes and retirement assessment for that employee as determined by the UGA Payroll Department.

Each check request should include the business purpose for the employee award as well as the parameters used to determine the recipient.

Awards to inactive or active student assistants may be made to the student. However, if the student is a graduate assistant and is being paid as a UGA employee through the UGA payroll system, then the award must be paid through the UGA Payroll Department.