UGAF@Work – Meal, Entertainment & Alcohol Form

This form is required to be submitted in UGAF@Work for all meal, entertainment, and event/function payment and reimbursement requests. Please review the UGAF Meal, Entertainment, and Alcohol Policy before submitting to confirm documentation and approval requirements.

Itemized receipt(s) must be submitted in UGAF@Work for all Event Types. When alcoholic beverages are included, food versus alcohol should be clearly identified. If multiple payment documents are submitted to the Foundation and/or UGA for the same meal, then a copy of all documentation related to the meal must be included for review of the alcohol vs. food ratio.

Important

If the Dean or Academic Vice President responsible for approving payments from the governing fund was a participant in the meeting, entertainment, or event/function, the payment request must be routed through UGAF@Work by the Cost Center approver to the Senior Vice President of Academic Affairs/Provost Office for approval.

Alcohol Service Guideline Attestation

When alcohol is purchased or provided for an Event/Function, the Foundation requires compliance with the guidelines set forth in the “UGA Event Alcohol Guidelines.” Please review the guidelines and check the box below to certify that the guidelines were followed.

In order to accurately calculate the food/alcohol ratio, percent gratuity, and per person amounts, please enter the total amount for each category for the Meeting, Entertainment, or Event/Function. (i.e., Total Expended should equal all amounts paid and to be paid for gathering.) To arrive at the Amount to be Paid/Reimbursed, use the space provided to enter Amount(s) Previously Reimbursed or To Be Reimbursed by UGAF or UGA. For all previous reimbursements please include the UGAF and/or UGA Payment Number.